Collinsville Faith in Action

(A not-for-profit corporation)

Job Description

Title: Accounting Specialist

Accounting Functions

1. Maintains the financial records of the organization by performing standard accounting/bookkeeping functions

2. Ensures all financial data is recorded accurately in QuickBooks

3. Maintains Accounts Receivable, Accounts Payable, and General Ledger accounts

4. Allocates to the correct cost center and posts monies received from grant-funders and other sources

5. Post donations in donor database (Network for Good)

6. Coordinates payment of invoices and recurring bills

7. Submit payroll data and enter payroll data into QuickBooks every two weeks.

8. Ensures the integrity of the financials by performing reviews of income and outgo of all monies received and checks paid

9. Ensure financial and other business records are backed up and retrained pursuant to CFIA’s retention policies

10. Maintains accounting policies and procedures to assist in continued performance of duties by others and necessary

11. Manages cash requirements on a weekly and monthly basis

12. Maintains confidentiality and uses discretion in all communications

13. Other duties as assigned

Financial Reporting Functions

1. Prepare monthly, quarterly, and annual standard accounting reports

2. Prepares Federal and State Annual Form 990 Tax forms

3. Provides Grant-specific monthly, quarterly, and annual reporting

4. Creates ad hoc reports used to support grant applications, specific grant requirements, etc.

5. Provide explanation of financial reports to the board of directors at quarterly board meetings

Qualifications Knowledge, Skills, and Abilities

1. 2 years of experience performing standard accounting/bookkeeping functions, or equivalent education

2. Ability to develop skills and knowledge concerning a variety of office systems and equipment

3. Demonstrated record of reliability and organization skills

4. Ability to work accurately with figures and perform basic calculations

5. Ability to accurately enter data into multiple databases

6. Competency in MS Office applications, QuickBooks, e-mail, and internet research systems

7. Experience working in a dynamic, flexible work environment

8. Collinsville Faith in Action requires reliable transportation as well as a valid driver’s license and auto insurance (minimum liability coverage of $100,000 per individual/$300,000 per accident) or state ID.

This is a non-exempt part-time position with expected work taking between 15 to no more than 20 hours per week. Hourly wage is commensurate with experience and technical skills.

Interested applicants should send:

1. A cover letter

2. A resume

3. A list of three references (two professional and one personal)

Email these documents to Lbrennan@fiacollinsville.org or mail/drop off to

Collinsville Faith in Action

233 N. Seminary St.

Collinsville, IL 62234