Collinsville Faith in Action (CFiA)

(A not-for-profit corporation)

Job Description

Title: Receptionist and Office Support Staff

Administrative Functions

1. Performs reception functions, including managing incoming phone calls, greeting guests, and ensuring sign-in of all visitors

2. Initial point of contact for client, supplier, and staff via phone or in person

3. Assists staff with maintenance of office equipment, phone systems, postage systems, etc.

4. Manages inventory of office supplies

5. Under the direction of the CFiA Board of Directors, maintains inventory of depreciable assets

6. Maintains inventories of CFiA business, marketing, promotional, and informational materials (e.g., fliers, brochures)

7. With the Manager of Volunteers, creates and maintains filing systems for client and volunteer records

8. Maintains office security measures

9. Records notes of weekly Team and other meetings as required by the Executive Director

10. Learns basic business functions to provide backup to staff members

11. Maintains continuity book or similar document to assist in continued performance of duties by others as required

12. Other duties as assigned by the Executive Director

Qualifications Knowledge, Skills, and Abilities

1. As a service organization for seniors, ability to deal patiently, politely, and professionally with clients, volunteers, and others

2. Demonstrated record of reliability and organization skills

3. Ability to serve as the initial point of contact for the acquisition and maintenance of office equipment/property

4. Ability to develop skills and knowledge concerning a variety of office systems and equipment

5. Experience in receptionist duties

6. Competency in MS Office applications, e-mail, and internet research systems

7. Experience working in a dynamic, flexible work environment

8. Collinsville Faith in Action requires reliable transportation as well as a valid driver’s license and auto insurance (minimum liability coverage of $100,000 per individual/$300,000 per accident) or state ID

Physical Requirements. Work is primarily sedentary. Must have ability to lift up to 20 lbs.

FLSA/Overtime. Non-Exempt. This is a part-time position (20-25 hours per week). Preapproval from executive director is required for more than 25 hours.

Applicants should send their resume to lbrennan@fiacollinsville.org no later than July 31 at 11:59PM